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CS

Operating Rules of the Czech Statistical Office SafeCentre

1        Operator details

Czech Statistical Office
Na padesátém 3268/81
100 82 Praha 10
Czech Republic

Company registration number (IČO): 00 02 55 93
E-mail: safecentrum@csu.gov.cz
Tel.: +420 274 051 111 (telephone exchange)


2       Introductory provisions:

2.1       The Operating Rules are binding for all visitors to the SafeCentre (hereinafter only referred to as "SC") at the CZSO. Every visitor to the SC shall be acquainted with the Operating Rules by the responsible CZSO employee.
2.2       Access to the SC is possible only after the conclusion of the relevant contract:

  • for scientific purposes incl. dissertations;
  • for the purposes of diploma theses.

2.3       The contract is concluded on the basis of the Request for Access to Confidential Statistical Data for Scientific Research Purposes or the Request for Access to Confidential Statistical Data for Diploma Thesis Purposes (hereinafter only referred to as the Request).
2.4       Access to the SC is only granted to persons listed in the Request who have taken an oath (pledge) of secrecy the wording and execution of which are stipulated in the provision of the Section 16, paragraphs 2 and 3 of the Act No 89/1995 Sb, on the State Statistical Service, as subsequently amended (in person, before the President of the CZSO or a person authorised by him/her thereto). A “Written record of an oath of secrecy taken” must be made and signed. It will be kept for the period of 50 years in the register of records of oaths of secrecy taken. The obligation to maintain confidentiality (secrecy) lasts even after the relevant works have been terminated. For these purposes, the oath of secrecy taken is valid for the period of 10 years; afterwards, it is necessary to renew the oath (pledge).
2.5       Before entering the SC

a) every SC visitor is obliged to:

  • Acquaint himself/herself with the principles and conditions of providing statistical data.
  • Complete an initial training for working in the SC. 
  • Complete Occupational Health and Safety (OHS) and Fire Prevention (FP) training.
  • Immediately before entering the SC, put away his/her outer clothing and all personal items such as luggage, writing implements, mobile phone, laptop, iPad, tablet, camera, etc. in a locker.

b) every SC visitor receives a user ID and a password to access the computer.  


3       SC opening hours

Office hours:

Mon    9.00 - 15.00
Tue     9.00 - 15.00
Wed    9.00 - 15.00
Thu     9.00 - 15.00 


4       Rules for working on a PC in the SC

4.1       The working schedule of the researcher in the SC must be approved in advance according to the capacities and workload of the SC. The researcher is obliged to report any R package that he/she needs to be installed for his/her work.
4.2       The SC visitor works within a given directory of a separate computer that contains all the data sources and where the researcher also stores the outputs.
4.3       The PC is completely cleaned and reinstalled before another researcher starts working on it.
4.4       In the SC, it is not allowed to: print documents, copy data to CDs, DVDs, USB, etc. or to hard drives, connect recording devices to serial, parallel, and USB ports, connect a laptop to the network, use e-mail and the internet, make records of confidential statistical data and statistical analysis results.
4.5       Software procedures may run overnight.
4.6       The SC visitor can use his/her own data and software only after prior agreement. After their handover and review, they can be placed in a given directory by the SC team.


5       Approval of scientific work outputs in the SC

5.1       The output must be saved in a specified directory on the PC in the SC. The SC visitor informs a SC worker about the completion of his/her work. It is recommended that he/she personally present the results of his/her work.
5.2       The output must contain the name of the researcher and the institution, the name of the project, the date of the output, all resulting data including the programmes and codes used to process the data.
5.3       The SC visitor must ensure that the research outputs do not contain information that would allow direct or indirect identification of the subject (entity). All results are checked to ensure that no confidential statistical data leak (both primary and secondary confidentiality).
5.4       Every output will be reviewed and approved without undue delay depending on its scope and capacities of the CZSO.
5.5       The SC visitor will pay a handling fee and output control fee based on the time spent by the CZSO specialist.
5.6       The approved output is sent to the researcher via FILR or by e-mail or it is handed over on a USB drive (or, alternatively, on another storage medium).

 

6       Rejection of scientific work outputs in the SC

6.1       An output will be rejected if it does not meet confidentiality principles, is incomprehensible or very long. Such a result of work could entail a request to completely rework the output; in an extreme case, it could lead to termination of work in the SC. Due to the aforementioned reasons, it is recommended to consult a future output with the CZSO on an ongoing basis.  


7       Other and final provisions

7.1       The SC area is monitored at all times.
7.2       A telephone line for internal calls is available in the SC, including a list of important phone numbers.
7.3       The consumption of food, alcoholic beverages and the use of narcotic substances is prohibited on the premises of the SC.
7.4       It is necessary to keep order in the premises of the SC.
7.5       Smoking is prohibited on the premises of the CZSO.
7.6       Visitors to the SC are obliged to maintain the confidentiality of confidential statistical data they have encountered in the course of their research work even after the end of their scientific work in the SC.
7.7       These Operating Rules shall come into force on the date of signing.